Executive Assistant

Division

HBO

Position Type

Full Time

Interests

Administrative/Clerical

Location

United States - Pennsylvania - Philadelphia

Posted Date

Jul. 21, 2021

Req Number

187109BR

Company Overview

WarnerMedia is a leading media and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: HBO, HBO Max, Warner Bros., TNT, TBS, truTV, CNN, DC Entertainment, New Line, Cartoon Network, Adult Swim, Turner Classic Movies and others.

HBO is one of the most respected and innovative entertainment brands in the world, serving iconic, award-winning programming to 140 million subscribers globally. A subsidiary of WarnerMedia, HBO is the world’s most successful pay TV service with an extensive array of programming that includes some of the most notable titles to be on television, including drama series Succession®, Watchmen®, Westworld®, Big Little Lies®, Game of Thrones®, The Sopranos®, Band of Brothers® and The Wire®, as well as comedy series Barry®, Insecure® and Sex and the City®. HBO is committed to retaining and recruiting skilled and motivated employees, placing a priority on qualified team players who contribute to the diversity of their workforce. HBO offers competitive benefits to include medical, dental, vision, a matched 401(k) plan, flexible spending, a commuter benefit program and tuition reimbursement.

Business Unit Overview

HBO Max is where storytelling takes center stage and where creatives find a home with the support and resources to do their best work, no matter the genre or format. Whatever the viewer wants to watch is front and center and more of what they crave is easily discovered. It is where our exclusive HBO Max Originals and iconic entertainment brands thrive, with HBO, Warner Bros., DC, Turner Classic Movies, Cartoon Network and more delivering the greatest array of series, movies and specials for audiences of all ages. HBO Max launched in the US in May 2020 and is scheduled to be in an additional 60 markets this year, launching in Latin America in June and followed by upgrades of HBO-branded streaming services in Europe.

Opportunity Overview

The Job

We are looking for an experienced Executive Assistant to join our team to support the Vice President along with the organization. The ideal candidate will have strong communication, coordination, collaboration, and prioritization skills to facilitate daily operation of this exciting new effort.

The Daily
  • Manage administrative responsibilities with enthusiasm and accuracy, including, but not limited to:
    • Scheduling meetings.
    • Making domestic/international travel arrangements.
    • Handling catering and event requests.
    • Answering phones and responding to caller questions.
    • Filing, faxing, and copying sensitive documents both physical and digital.
    • Expense reports and invoice processing.
  • Coordinate and prioritize VP networking, including strong interpersonal communication skills to outwardly represent team and culture
  • Responsible for providing set-up support and help for new staff; including arranging office furniture, phone, IT, computer, supplies, ID cards, etc.
  • Ability to prepare, draft, proofread and execute accurate business correspondence, and to prepare presentations through proficiency in PowerPoint, Word, Excel and Keynote.
  • Adherence to sensitive timelines, deadlines, and confidential materials.
  • Build and maintain excellent relationships with key cross-divisional personnel and external partners.
  • Seek opportunities and make suggestions to improve internal processes.

The Essentials

Minimum 5+ years of prior administrative work experience
Bachelor’s degree a plus
A resourceful and professional individual willing to work flexible hours, including overtime if and when necessary
Excellent writing skills along with report and letter formats knowledge
The ability to pay close attention to detail, organize and schedule work effectively, work efficiently under time constraints in a fast-paced environment and be able to handle multiple tasks
Must be a proactive team player
Strong organization and communication (written and verbal) skills
Excellent interpersonal and customer service skills

The Nice to Haves

Experience with Concur, Clarity, Ariba, Confluence, Jira, and Asana

But Wait, There’s More!

The Perks

• Exclusive WarnerMedia events and advance screenings
• Paid time off every year to volunteer for eligible employees
• Access to well-being tools, resources, and freebies
• Access to in-house learning and development resources
• Part of the WarnerMedia family of powerhouse brands
Warner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.