Executive Assistant / Team Admin (Theatrical Marketing)


Warner Bros. Entertainment Group

Position Type

Full Time


Administrative/Clerical, Marketing/Promotions/Advertising


Singapore - Singapore

Posted Date

Nov. 19, 2020

Req Number


Company Overview

WarnerMedia is a leading media and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: HBO, HBO Max, Warner Bros., TNT, TBS, truTV, CNN, DC Entertainment, New Line, Cartoon Network, Adult Swim, Turner Classic Movies and others.

Opportunity Overview

Provide administration support to Head of Theatrical Marketing & Distribution APAC and general support to APAC Theatrical department. Responsible for calendar management, answering calls, department meetings/conference calls, arranging relevant facilities and catering requirements.Provide support to publicity team on APAC-based events such as international conferences, digital conferences, budget meetings, promotions summits, CineAsia and other events as necessary.

Essential job functions
  • Manage Head of Marketing & Distribution large volume email inbox, prioritising for review.
  • Coordinate and arrange Head of Marketing & Distribution travel and hotel accommodations.
  • Create and maintain schedules, reports and meeting agendas.
  • Prepare and monitor expense reports for Head of Marketing & Distribution and other execs as required.
  • Create, review and distribute reports, documents and other materials to team.
  • Create various format presentations for Head of Marketing & Distribution and APAC Theatrical Marketing team.
  • Acts as Studio executive liaison, when WarnerMedia & Warner Bros. Burbank executives travel to the region, arranging all logistics and bookings as required.
  • Manage various projects as directed and handle specific assignments across department, workload depending.
  • Manage all APAC premiere ticket request allocations across business partners, team members and handle all general ticket inquiries.
  • Coordinate with other Warner Bros. divisions and WarnerMedia departments and executive offices in the region as directed.
  • Respond to general departmental inquiries.
  • Create P.O.s and administer invoices.
  • Business system super-user for systems including SAP, Concur, iCampaign, Embershot among others.

Other APAC Marketing & Distribution departmental support to include but not limited to:
  • Maintain stationary/office supplies area.
  • Coordinate all building facility needs for team.
  • Organise Intern Recruitment Day(s).
  • Co-ordinate departmental, business partner and cast & crew screenings when required.
  • Work with finance to raise POs & pay invoices in a timely manner.
  • Send general screening invites and collate RSVPs.
  • Support publicity department on various film festivals, tours and special screenings.
  • Build relationships with key contacts and business partners at local cinemas, hotels, event venues, restaurants and supply vendors.
  • Support the Head of Marketing & Distribution by putting together power point or Keynote presentation for the markets.

Person specification
  • Previous marketing assistant experience directly related to the motion picture/publicity industry preferred.
  • Experience dealing with multiple international offices, languages and cultures preferred.
  • Strong interpersonal skills. Must have the ability to communicate effectively and tactfully with filmmakers, senior executives, colleagues, vendors, clients, talent and other levels of personnel, both oral and written.
  • Ability to organize and schedule work effectively.
  • Work well under time constraints.
  • Ability to handle multiple tasks.
  • Experience working in a fast-paced environment.
  • Must be experienced in developing relationships.
  • Must be a forward-thinker with knowledge of and interest in diverse cultures and languages.
Warner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.