Executive Assistant

Division

HBO

Position Type

Full Time

Interests

Administrative/Clerical

Location

United States - California - Santa Monica

Posted Date

Jan. 14, 2020

Req Number

175445BR

Company Overview

WarnerMedia is a leading media and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: HBO, HBO Now, HBO Max, Warner Bros., TNT, TBS, truTV, CNN, DC Entertainment, New Line, Cartoon Network, Adult Swim, Turner Classic Movies and others.

Warner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

Opportunity Overview

The Job

HBO, the world’s premiere premium entertainment service, seeks an exceptional Executive Legal Assistant to provide outstanding support to a busy EVP & Chief Counsel and Director, Legal West Coast Programming. The EVP heads a team handling a wide variety of legal matters related to development and production of HBO’s award-winning Original Series and Films. The successful candidate will work closely and collaboratively in a fast-paced, exciting entertainment environment with the department’s attorneys, paralegals and assistants, colleagues across HBO and our productions, as well as talent representatives.

The Daily

  • Provide a professional, warm and resourceful telephone presence, placing, receiving and troubleshooting calls for direct supervisors and providing backup telephone support for the department
  • Schedule and organize meetings, make travel arrangements, manage calendar and generally assist EVP and Director as required
  • Prepare, proofread and redline legal documents, including drafting contracts and correspondence.
  • Maintain development, production and other legal files, and keep project filing current
  • Follow-up on outstanding contracts, process and distribute documents and update reports
  • Timely prepare and process departmental memos, expense reports, outside counsel bills and order supplies for department
  • Provide backup support to other assistants within the department
  • Miscellaneous departmental tasks
  • Overtime may be required
  • Tech-savvy individual, with extensive experience in all Microsoft applications (Word, Outlook, Excel, PowerPoint), PDFs, scanning, etc.
  • Effective organizational skills required, strong attention to detail, excellent oral, written and interpersonal communications skills, collaborative attitude and emotional intelligence are essential.

The Essentials

  • Bachelor’s Degree preferred but not required and minimum 5+ years in an entertainment law firm or studio or network legal or business affairs department.
  • Professional demeanor and ability to be discreet and maintain confidentiality at all times
  • Strong time management skills (proven abilities to prioritize tasks, multitask, meet deadlines, work independently, proactively and reliably)
  • Ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities