Administrative Assistant, TBS, TNT, TruTV



Position Type

Full Time


Television Development


United States - New York - New York

Posted Date

Nov. 08, 2019

Req Number


Opportunity Overview

The WarnerMedia Story

WarnerMedia is a leading media and entertainment company that creates and distributes premium and popular content from a diverse array of talented storytellers and journalists to global audiences through its consumer brands including: HBO, HBO Now, HBO Max, Warner Bros., TNT, TBS, truTV, CNN, DC Entertainment, New Line, Cartoon Network, Adult Swim, Turner Classic Movies and others.

The Job

The Administrative Assistant will report into and be mainly responsible for providing administrative support for one VP of Development & Original Programming. They will also be tasked with helping the larger team remain organized and efficient by supporting the senior members with administrative tasks, scheduling, distribution and logging information in the database.

The Daily
  • Maintain calendars; including meetings, appointment scheduling and phone coverage for the VP
  • Handle all logistics associated with internal and external meetings, appointments, and multi-location video conferences
  • Manage contact lists of talent, agents, producers, employees and business partners
  • Coordinate travel arrangements with consistent planning and execution
  • Complete detailed expense reports consistent with company policies; process invoices
  • Create, format and edit correspondence with minimal direction
  • Follow up on various activities and projects as directed to ensure deadlines are met
  • Liaise with outside consultants and other internal departments to effectively and efficiently assist with departmental projects
  • Implement administrative and routine production tasks to support production projects such as printing out scripts, typing network notes, checking production schedules, organizing show binders, and researching & fact checking
  • Log all incoming submissions for show
  • Screen and log all deliverables and distribute to appropriate departments
  • Support the department in overseeing the distribution of shows and select footage for press, marketing, promos and on-line as well as all production related administrative duties
  • Track production schedules to ensure timely receipt of all incoming materials    
  • Oversee the creation and maintenance of all in-house show binders
  • Maintain and organize tape library and vault
  • Efficiently organize, streamline and produce monthly assignments
  • Disseminating information internally with all departments as well as externally to production companies, post houses, casting agents, talent agents
The Essentials
  • Bachelor's degree preferred
  • 1-2 years' experience preferred, including television production internships and/or administrative experience, supporting VP-level or above
  • Strong attention to detail; excellent verbal and written communication skills
  • Writing and editorial skills a must
  • Ability to take direction from multiple team members and handle projects effectively from end to end
  • Pro-active orientation particularly in relation to anticipating executive requirements
  • Strong attention to detail and follow-up skills
  • Exceptional organizational and time management skills with ability to multi-task, balance priorities and take direction from multiple managers
  • Proficiency in MS Office, including Word, Outlook, Excel and PowerPoint.
The PerksWarner Media, LLC and its subsidiaries are equal opportunity employers. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.